Software & Tools
Primary Admin account: adminbee@beehaveserviceteam.com
Daily Use
These are the tools you’ll use every day.
| Tool | What it’s for | Training |
|---|---|---|
| HiRasmus | Data collection, session notes | HiRasmus Training |
| Aloha ABA | Scheduling, timesheets, billing | Aloha Training |
| Microsoft Teams | Staff communication, Hive chats | Microsoft 365 Training |
| Outlook | Email Setup |
All Tools by Category
Practice Management
| Tool | Purpose | Link |
|---|---|---|
| HiRasmus | Session data collection, notes, treatment plans | app.hirasmus.com |
| Aloha ABA | Scheduling, timesheets, billing, invoices | app.alohaaba.com |
Microsoft 365
| Tool | Purpose | Link |
|---|---|---|
| Outlook | Professional email | outlook.office.com |
| Teams | Staff messaging, video calls, Hive chats | teams.microsoft.com |
| SharePoint | Shared documents, resources | office.com/launch/sharepoint |
| OneDrive | Personal file storage | onedrive.live.com |
| Planner | Task management, onboarding checklists | tasks.office.com |
| Forms | Surveys, quizzes | forms.office.com |
| Stream | Video hosting | microsoft365.com/launch/stream |
Portal: portal.office.com
Finance & HR
| Tool | Purpose | Link | Support |
|---|---|---|---|
| ADP | Payroll, benefits, HR, retirement | online.adp.com | 844-227-5237 |
| QuickBooks Online | Bookkeeping | intuit.com | — |
| Stripe | Payment processing | dashboard.stripe.com | — |
Assessments & Documents
| Tool | Purpose | Link |
|---|---|---|
| WPS | Online assessments (ABAS, etc.) | platform.wpspublish.com |
| QGlobal | Pearson assessments | qglobal.pearsonclinical.com |
| DocHub | PDF editing, intake paperwork | dochub.com |
| DocuSign | Electronic signatures | account.docusign.com |
| iFax | Faxing | app.ifaxapp.com |
| Smart Fax | Faxing (backup) | hellofax.com |
Communications
| Tool | Purpose | Link |
|---|---|---|
| Twilio | Business phone (949) 881-4233, SMS | twilio.com |
Website & Domains
| Tool | Purpose | Link |
|---|---|---|
| Cloudflare Pages | Website hosting, DNS, form storage | dash.cloudflare.com |
| Name.com | Domain registrar | name.com |
Insurance & Benefits
| Tool | Purpose | Link |
|---|---|---|
| CPH | Professional liability insurance | cphins.com |
| United Healthcare | Staff medical/dental | uhc.com |
| Morgan White | Benefits administration | morganwhite.com |
Marketing & Recruiting
| Tool | Purpose | Link |
|---|---|---|
| Social media | @beehavellc | |
| Canva | Visual supports, social media, training materials | canva.com |
| Indeed | Job postings, applicants | employers.indeed.com |
Pending
| Tool | Purpose |
|---|---|
| Obsidian.md | Shared documents and notes (AI-optimized) |
Retired
| Tool | Status |
|---|---|
| Squarespace | Migrated to Cloudflare Pages (January 2026) |
Need Access or Help?
| Issue | Contact |
|---|---|
| Can’t log into Microsoft 365 / email | adminbee@beehaveserviceteam.com |
| HiRasmus or Aloha issues | Your BCBA first, then Admin |
| ADP / payroll questions | Louise or ADP: 844-227-5237 |
| New account setup | Email Setup SOP |