Supervision

This SOP outlines supervision requirements for RBTs and BCBA trainees in compliance with BACB standards.

BACB Compliance Requirements

Minimum Supervision Hours

• RBTs must receive supervision for at least 5% of hours worked
• Supervision must be provided by a qualified BCBA
• BCBAs must provide supervision only within their areas of competence

Supervision Eligibility

Supervisors must:

• Meet BACB supervision eligibility requirements
• Provide proof of eligibility to supervisees
• Abide by the BACB Professional and Ethical Compliance Code

RBT Supervision

Ongoing Supervision Structure

Team Meetings

• BCBA-led team meetings are specific to each client “Hive”
• Format determined by treating BCBA (Zoom, in-person, etc.)
• Purpose: team communication and collaboration regarding clients

Important: If a bi-weekly 30-minute meeting runs over, it can convert to a monthly 1-hour meeting if everyone’s schedule allows. Otherwise, time exceeding the allotment is not reimbursed.

Meeting Billing Rules

BCBA Trainee Supervision

Experience Activities

Qualifying activities include:

1. Conducting assessment activities related to behavioral interventions
2. Designing, implementing, and monitoring behavior analysis programs
3. Overseeing implementation of behavior analysis programs by others
4. Training, designing behavioral systems, and performance management
5. Attending planning meetings, researching literature, and program discussions

Note: Direct implementation of behavioral programs may not count for more than 50% of accrued experience hours.

Non-Qualifying Activities

• Meetings with little or no behavior analytic content
• Interventions not based in behavior analysis
• Non-behavior analytic administrative activities
• Activities not directly related to behavior analysis

Trainee Requirements

1. Complete Pre-Experience Checklist per BACB.com before starting
2. Begin experience only after starting qualifying coursework
3. Attend professional meetings (IEPs, school meetings, case conferences, parent meetings)
4. Stay current on BACB experience standards
5. Maintain adequate and timely documentation

Supervisor Responsibilities

1. Provide documented performance feedback on:
   • Progress toward training objectives
   • Specific areas of adequate/inadequate progress
   • Client interactions
2. Sign Monthly and Final Experience Verification Forms when hours are completed satisfactorily
3. Withhold signature when:
   • Professional meetings are missed
   • Documentation/reports are inadequate or untimely
   • Assigned tasks are late or incomplete

Supervision Documentation

Required Records

• Supervision contracts (retain for 7 years)
• Monthly Experience Verification Forms
• Final Experience Verification Forms
• Performance feedback documentation
• Competency assessments

Supervisee Self-Assessment

New RBTs and trainees complete a self-assessment checklist covering:

• Core competencies
• Skills requiring development
• Training needs

Template: See Cloud Drives/SharePoint/Supervision_Training/RBT Training_BCBA clinical hours accrual paperwork_contract/SuperviseeSelfAssessmentCheck-list.docx

Performance Feedback

Feedback Requirements

• Ongoing documented feedback required per BACB Code sections 5.05 and 5.06
• Must address progress toward stated training objectives
• Include specific areas of strength and areas needing improvement

Annual Reviews

• All employees receive an annual review at their hire anniversary
• RBTs: Can bill 30 minutes of indirect time for annual review form
• BCBAs: Can bill 1 hour of indirect time for annual review form
• Reviews assess performance, recognize accomplishments, and set future goals

Termination of Supervision

Valid Reasons for Termination

• Experience hours completed satisfactorily
• Progress not made after 3 instances of corrective feedback
• Egregious violations of BACB Professional and Ethical Compliance Code

Notice Requirements

• Either party may terminate with 14 days advance written notice
• Document reason for termination
• Ensure proper transition of supervisory responsibilities

Confidentiality

Both supervisor and supervisee must:

• Keep all client information confidential (medical, clinical, etc.)
• Ensure clients have consented to observation and information sharing
• Protect supervision time and space from interruptions
• Abide by HIPAA requirements

Related SOPs

• Session Protocol — Session workflow and requirements
• Progress Reporting — Reporting cycle and documentation
• Data Collection — Data collection standards
• HIPAA — Confidentiality requirements

Related Documents

• BACB Ethics Code
• Cloud Drives/SharePoint/Supervision_Training/ — Training materials and contracts